Key Responsibilities
1. General Office Administration
Serve as the first point of contact; greet clients, answer phone calls, and route inquiries to the correct department (Logistics or Consulting).
Maintain accurate physical and digital filing systems for client contracts, corporate records, and operational documents.
Manage office inventory, order supplies, and ensure communal office spaces are clean and welcoming.
2. Transportation & Logistics Support
Assist with tracking shipments, monitoring delivery schedules, and updating clients on status changes.
Help maintain compliance records, including driver logs, vehicle maintenance files, and transport permits.
Organize and process trip sheets, fuel receipts, and bills of lading (BOLs).
3. Consultancy Operations Support
Coordinate schedules, book appointments, and manage calendars for senior consultants.
Assist in preparing consultancy proposals, reports, slide decks, and meeting minutes.
Follow up with consultancy clients to gather necessary documentation or schedule project updates.
4. Financial & Billing Assistance
Prepare and issue invoices for both transportation services and consulting hours.
Follow up on outstanding accounts receivable and process incoming receipts.
Collaborate with the accounting team to track monthly office expenses.
Qualifications & Skills
Experience: 1–3 years of experience in an administrative or office support role. Experience specifically in logistics, transportation, or a professional service consultancy is highly preferred.
Education: High school diploma or equivalent required; an Associate’s or Bachelor’s degree in Business Administration, Logistics, or a related field is a plus.
Tech Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Familiarity with logistics tracking software or basic CRM/billing tools is a major advantage.
Communication: Excellent verbal and written communication skills with a strong customer-service mindset.
Organization: Strong multitasking abilities; capable of shifting gears quickly between routine paperwork and urgent operational requests.
Name: Samantgilva